Google Workspace Updates: 4 new posts

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• Google Workspace Business Starter and Frontline customers can now collaborate with people who are not using a Google account in Drive, Docs, Sheets, Slides, and Sites
• Slash commands and dialogs now available for Google Chat bots
• Improving email security with BIMI
• Backup and Sync users should begin transitioning to Drive for desktop

Google Workspace Business Starter and Frontline customers can now collaborate with people who are not using a Google account in Drive, Docs, Sheets, Slides, and Sites Posted: 12 Jul 2021 01:35 PM PDT Quick launch summary  We're making visitor sharing available to Google Workspace Business Starter and Frontline customers, with a limit of five visitor shares per month, per user.  With visitor sharing, you can share items with non-Google accounts, enabling them to view, comment on, or edit content in Google Drive, Docs, Sheets, Slides, and Sites using a secure pincode.  Getting started  Admins:  Sharing outside of your organization to users with non-Google accounts will be ON by default if you currently allow users in your organization to send sharing invitations to people outside your organization who are not using a Google account.  Sharing outside of your organization to users with non-Google accounts will be OFF by default if you currently do not allow sharing outside your organization. Use our Help Center to learn more about sharing to non-Google accounts.  Visitor sharing will be controlled by new settings at Admin console > Apps > G Suite > Drive and Docs > Sharing Settings (pictured below). These settings can be controlled at the domain or OU level.  End users: Visit our Help Center to learn more about visitor sharing. Visitors can use our Help Center to learn how to delete their visitor session.  Rollout pace  Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) July 12, 2021  Availability  Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Business customers  Not available to G Suite Basic, Cloud Identity customers, or users with personal accounts  Resources  Google Workspace Admin Help: Set Drive users' sharing permissions  Google Workspace Admin Help: Allow sharing to non-Google users  Google Help: Share documents with visitors  Google Help: Delete your visitor session

Slash commands and dialogs now available for Google Chat bots Posted: 12 Jul 2021 11:56 AM PDT Quick launch summary Google Chat bots can be a great way to help users streamline workflows, accomplish tasks, and get information and notifications in real time, without switching contexts away from Chat. We're adding two new Chat bot features that make it easier to find and use Chat bots: Slash Commands for Google Chat bots: Slash commands enable users to simply type "/" in the message line to reveal a list of functions offered by available bots. This makes it much easier to discover and use Chat bot functions that are available to you. Dialogs for Google Chat bots: Dialogs allow developers to build user interfaces to create visual interfaces to gather inputs from users in a structured format. By guiding users to enter information in the right format, developers can be more confident of getting the specific data in the right formats to make their bots as useful as possible. See our Developer blog post for more details on slash commands and dialogs, including learning how to implement them for your Chat bots. Slash commands make it easier to discover Chat bot functions Dialogs help users input structured information to make Chat bots more useful Getting started Admins: Slash commands will be available by default for all users with Chat bots available. Dialogs will be available by default if developers implement them for their bots. Visit the Help Center to learn more about managing Chat bots for your organization. Developers: See our Developer blog post for more information on how to add Dialogs & Slash commands to your Google Workspace Chat Bots. End users: Slash commands will be available by default for all users with Chat bots available. Dialogs will be available by default if developers implement them for their bots. Visit the Help Center to learn more about both in Google Chat. Rollout pace Available now for all users. Availability Available to all Google Workspace customers, as well as G Suite Basic and Business customers Resources Google Developers blog: Add Dialogs & Slash commands to your Google Workspace Chat Bots

Improving email security with BIMI Posted: 12 Jul 2021 10:48 AM PDT What's changing  In July 2020, we announced a pilot for Brand Indicators for Message Identification (BIMI) in Gmail. Starting today, Gmail announces general availability of BIMI support across Gmail.  BIMI aims to increase the adoption of strong authentication in the email ecosystem for those who have implemented Domain-based Message Authentication, Reporting, and Conformance (DMARC). For senders that have adopted DMARC and have validated their imagery, Gmail will display the validated logos in the avatar slots, increasing confidence in the source of emails for recipients.  Before and after BIMI: Validated logos display on authenticated emails. See below for more information, as well as the Cloud Blog for more information on BIMI for Gmail.  Who's impacted  Admins  Why it matters  BIMI promotes another layer of security to Gmail by requiring strong authentication and verification of logos before they're displayed in the Gmail avatar slot. Strong authentication increases confidence in the source of emails and provides recipients with a more immersive experience. Further, this helps email security systems filter spoofed, phishing emails from legitimate messages.  Getting started  Admins:  To learn more about BIMI and see the latest news, visit the working group's website.  To take advantage of BIMI for your outgoing emails to Gmail and other platforms, ensure that your organization has adopted DMARC, and that you have validated your logo with a VMC, issued by a Certification Authority such as Entrust or DigiCert.  Visit the Help Center to learn more about setting up BIMI.  End users: No action required.  Availability Available to all Google Workspace customers, as well as G Suite Basic and Business customers  Resources  Google Workspace Admin Help: About DMARC Cloud Blog: Improving email security for Gmail and beyond with BIMI

Backup and Sync users should begin transitioning to Drive for desktop Posted: 12 Jul 2021 09:00 AM PDT What's changing  Earlier this year, we announced that we were working towards unifying our two existing Google Drive sync clients – Backup and Sync and Drive File Stream – into a single sync client called Drive for desktop. By doing this, we're creating a powerful and unified sync client with the best and most used features from both Backup and Sync and Drive File Stream.  We also mentioned in this announcement that Google Workspace customers with Backup and Sync users would need to transition these users to Drive for desktop. Now, we want to provide a more detailed timeline for this transition:  Starting July 19, 2021: Backup and Sync will support a guided flow to help users transition onto Drive for desktop.  Starting August 18, 2021: Any users still on Backup and Sync will start to receive in-product notifications prompting them to transition to Drive for desktop.  Starting October 1, 2021: Any users still on Backup and Sync after that point will no longer be able to sign in to Backup and Sync. To continue syncing with Drive and/or Google Photos, users will need to transition to Drive for desktop.  Use our Help Center to learn more about this timeline and to access resources to help manage the transition for your organization.  Users can easily see which files and folders are synced using Drive for desktop  Who's impacted  Admins and end users  Why it's important  Drive for desktop is a unified sync client that provides a consistent experience for anyone who uses Drive, whether for business, education or personal purposes. It enables you to quickly sync and access content directly from Mac or PC, which can save you time by helping you access files and folders in a familiar location. Drive for desktop also automatically syncs local files to the cloud in the background, which minimizes the time you need to spend waiting for files to sync while also freeing up your disk space and saving network bandwidth  Getting started  Admins: Use our Help Center to learn more about this timeline and to access resources to help manage the transition for your organization.  End users: Use our Help Center to learn more about Drive for desktop and this transition. Then, use the guided flow (available starting July 19, 2021) to help transition to Drive for Desktop.  Rollout pace  Rapid Release and Scheduled Release domains:  Starting July 19, 2021: Backup and Sync will support a guided flow to help users transition onto Drive for desktop.  Starting August 18, 2021: Any users still on Backup and Sync will start to receive in-product notifications prompting them to transition to Drive for desktop.  Starting October 1, 2021: Any users still on Backup and Sync after that point will no longer be able to sign in to Backup and Sync. To continue syncing with Drive and/or Google Photos, users will need to transition to Drive for desktop.  Applicability  Applicable to Backup & Sync users at all Google Workspace customers, as well as G Suite Basic and Business customers. This is also applicable to users with personal Google Accounts, and these users can learn more in this Keyword blog post.  Resources  Google Workspace Admin Help: Transition Backup and Sync users to Drive for desktop  Google Workspace Updates Blog: Updates on how to sync Google Drive content to your computer

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