Google Workspace updates from February 28

New features and improvements for Google Workspace

View this email in your browser Update(s) in this email: Define and manage Chat Spaces, space descriptions, and guidelines with a new "manager" role New intelligent, content based detection and additional regional security detectors for data loss prevention Define and manage Chat Spaces, space descriptions, and guidelines with a new "manager" role February 28, 2022, 6:12 pm What's changing  We're introducing several improvements for Spaces in Google Chat to help you better organize people, topics, and projects.  These improvements include:  Manager role so certain users have greater control over the management of a space.  Space descriptions so users can set context for their spaces.  Space guidelines to ensure safe and effective communication environments.  Who's impacted  End users  Why it's important  The Manager role provides tools to promote healthy conversations and control the availability of the space within an organization. Space creators will be managers by default and can assign other members in the space this role as well.   Space managers will have a badge next to their name on the member list Managers can also add a description for spaces. This field can be used to describe the purpose of the space, such as 'a place to discuss all things asteroids,' which is helpful context for members of the space. You can add a space description when creating a space or by selecting "View space details" for an existing space on both web and mobile. Space descriptions can be viewed when a user is in the "Browse Spaces" view or by selecting "View space details." Adding a space description Additionally, Managers can describe space guidelines that establish rules and expectations for members to create a safer community experience.  Space guidelines We hope this feature makes it easier to share the purpose and guidelines for a particular space, making it easier for your collaborators to navigate quickly to the appropriate space.  Getting started  Admins: There is no admin control for this feature.Visit the Help Center to learn more about optimizing Chat spaces for your organization  End users: There is no end user setting for this feature.  Rollout pace  Space Roles:  Mobile:  Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on February 28, 2022, with anticipated completion by March 14, 2022  Web:  Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 8, 2022  Space Descriptions and Guidelines:  We anticipate rollout for the descriptions and guidelines features to begin later this month. We'll share an update on the Workspace Updates Blog when rollout begins.  Availability  Available to all Google Workspace customers, as well as G Suite Basic and Business customers  Available to users with personal Google Accounts  Resources  Google Workspace Admin Help: Optimize Chat spaces for your organization  Google Help:About spaces and group conversations  Google Workspace Updates Blog: Google Chat 'Rooms' are now 'Spaces'  Roadmap  This feature was listed as an upcoming release. New intelligent, content based detection and additional regional security detectors for data loss prevention February 28, 2022, 3:47 pm What's changing  We're adding 40+ content detectors, which expand the type of content that data loss prevention (DLP) in Drive can scan and detect.  New intelligent, machine learning based detectors for content inspection of documents, such as:  SEC filings  Legal briefs and court orders  Tax documents  Contracts  Patents  Resumes  Finance Forms  Source codes, system logs, and more.  These machine based learning detectors are pre-trained to automatically detect sensitive content, requiring no additional work on the part of the admin.  Additionally, we've added over forty new parameters for regional security, such as:  Auth token  API Keys  Belgium ID  Global VIN Germany TIN  India GST and more. Visit the Help Center for a complete list of pre-defined detectors for DLP data loss prevention in Google Drive.  Who's impacted  Admins  Why it's important  Admins can use data loss prevention to create and apply rules to control what content your users can share in Google Drive files outside your organization, helping to prevent unintended exposure of sensitive information.  These additional detectors, along with intelligent based scanning, help to further secure your environment and sensitive data. Administrators can enforce policies to restrict external sharing, applying classification labels, preventing uploads or warning users based on these intelligent detectors.  Getting started  Admins: This feature can be configured at the domain, OU, or group level within the DLP system at Admin console > Security > Data Protection. Use our Help Center to learn more about creating DLP for Drive rules and custom content detectors and using predefined content detectors.  End users: No action required.  Rollout pace   Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 28, 2022 Availability  Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, as well as Cloud Identity Premium customers.  Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, legacy G Suite Basic and Business customers, and Cloud Identity Free customers.  Resources  Google Workspace Admin Help: Create DLP for Drive rules and custom content detectors  Google Workspace Admin Help: How to use predefined content detectors Previous Posts: Google Workspace Updates Weekly Recap - February 25, 2022 Google Workspace Migrate is now generally available Classic Hangouts will be upgraded to Google Chat beginning March 22, 2022 New document previews enhance the Cloud Search experience Improved search experience in Google Chat on Web Note: We've recently changed how we send these emails. Please let us know if you have any feedback on this change here.  Google Workspace Updates Blog Google Workspace Release Calendar @GoogleWorkspace @GoogleWorkspace Google Cloud Community © 2022 Google LLC 1600 Amphitheatre Parkway, Mountain View, CA 94043 You're receiving this email as you're subscribed to updates from the Google Workspace Updates blog. To change how you receive these emails, update your preferences or unsubscribe from this list.