G Suite Updates: 3 new posts

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• Use target audiences in beta to limit Google Drive sharing to specific groups
• Use Collaborative Inboxes and labels in new Google Groups
• Profile photo updates: Unified user photos and new admin controls

Use target audiences in beta to limit Google Drive sharing to specific groups Posted: 25 Aug 2020 11:56 AM PDT What's changing  We're launching a new feature that enables admins to define specific audiences that their users can link-share Drive files with. This gives admins more influence over who their users share files with, and helps to protect organizational data by reducing the potential for accidental oversharing of files. Target audiences is initially available in an open beta.  Who's impacted  Admins and end users  Why you'd use it  Previously, admins could choose to allow users to link-share files to either their entire domain or anyone with the link. Target audiences allow admins to define and recommend more granular link-sharing options for users.  This means that admins can prevent oversharing without hampering collaboration—since target audiences are defined and recommended by their admins, users can be confident that sharing files with a target audience is appropriately broad and secure. It can also help users share files more quickly, as target audiences allow for the ease of link-sharing, but with more specific audiences. This can reduce the need for users to manually add specific users and groups and respond to individual access requests.  For example, an admin could set up an audience of all finance team members. When someone on that team enabled link sharing for a file, they'd see an option to allow link-sharing to anyone on the finance team. Members of the team could access the link immediately, while anyone outside of the team would have to ask permission before they could view the file.  Getting started  Admins: Find Target audience settings at Admin console > Directory > Target audiences. You can assign target audiences on the group or OU level. Visit the Help Center to learn more about managing target audiences for your organization.  End users: There is no end user setting for this feature. If enabled by an admin, users will see target audiences available to them as link-sharing options for Drive, as indicated in the image above.  Admins can create a target audience in the Admin console  Rollout pace  Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 25, 2020  Availability  Available to G Suite Business, G Suite Enterprise, and G Suite Enterprise for Education  Not available to G Suite Basic, G Suite for Education, G Suite Essentials, G Suite Enterprise Essentials, and G Suite for Nonprofits customers  Resources  G Suite Admin Help: Manage target audiences (beta)  G Suite Admin Help: Set Drive users' sharing permissions  Google Help: Share files from Google Drive  Roadmap  This feature was listed as an upcoming G Suite release.

Use Collaborative Inboxes and labels in new Google Groups Posted: 25 Aug 2020 11:48 AM PDT What's changing  We're launching two features in new Google Groups: Collaborative Inboxes, which can be used by teams to collaborate on messages received by a group, such as a customer support team managing support queries from customers.  Shared labels, which can help organize group conversations and enable you to filter and search for messages. This replaces tags and categories in classic Groups.  Who's impacted  End users  Why it's important  These features were available in classic Groups, but until now were not available in new Groups. We hope that adding them to the new experience will enable more users to use the new and improved interface in Groups.  Additional details  Collaborative Inboxes  Using Groups as a Collaborative Inbox can be useful if you want to use a group as a mailing list for a team, where different team members can see, manage, and respond to messages sent to the group. For example, you could have a Collaborative Inbox for your support team, so the team could all see inquiries to your support email address. Once inquiries are received, team members can assign each other tasks, categorize topics with labels, and mark topics as resolved. Collaborative Inboxes in new Groups enables: Advanced search, including for conversation status  Filtering, including quick filters for conversation status or to help users find conversations assigned to themselves, others, or that are unassigned  Existing collaborative inboxes will be accessible in the new Groups experience. New and existing groups can be changed to a Collaborative Inbox via Groups settings.  Learn more about Collaborative Inboxes.  Labels  Labels is a replacement for tags and categories in classic Groups. Any tags currently used in classic Groups will be migrated to new Groups as labels, and the feature will be turned on automatically. Tags that are created under categories will also be migrated over if the Labels feature is enabled in new Groups. Note, categories will not be migrated. When a message is posted to a group, group owners or managers can label conversations. Labels will appear in the left navigation panel of a group, and any users viewing the group can then search and filter conversations by those labels. This can make it easier to find messages, to see grouped related messages, or to manage workflows within Collaborative Inboxes.  Learn more about labels.  Getting started  Admins: There is no admin control for this feature.  End users: These features will be OFF by default, but can be turned on for each group by group owners or managers. Visit the Help Center to learn more about Collaborative Inboxes and labels.  Rollout pace  Rapid Release domains: Full rollout (1-3 days for feature visibility) starting on August 25, 2020.  Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 1, 2020.  Availability  Available to all G Suite customers and to users with personal Google Accounts  Resources  Google Help: Create a Collaborative Inbox  Google Help: Use a group as a Collaborative Inbox  Google Help: Search, filter, and tag group content

Profile photo updates: Unified user photos and new admin controls Posted: 25 Aug 2020 10:19 AM PDT Quick launch summary  We're changing the manner in which user profile photos are displayed across Google products and services, and updating how admins can manage those photos.  Last year, we removed a photo setting in Gmail that allowed users to set a different profile photo in Gmail than their Google Account. Starting today, users who still have two different profile photos will be migrated to a single profile photo. No action is needed by users, the current Google Account photo will become their only profile photo. This will ensure users are seen and recognized consistently across different products and interfaces.  We're also giving admins the ability to set the single Google Account profile photo for users. You can add, replace, or delete an existing profile photo for users through the Admin console or through the Admin SDK Directory API.  Previously set Google Account profile photos are kept in a user's Album Archive, available at get.google.com/albumarchive. New profile photos set by users or admins will also be stored here.  Note that if a user updates their photo, the photo will be visible to everyone, across Google products. If an admin adds a photo to a user's account, it will only be visible to users within their organization and external users they interact with. Learn more about what information others can see across Google services.  Getting started  Admins: The profile photo update will take place by default. Admins can use our Help Center to learn how to add a user's profile photo through the Admin console, or use our Developer documentation to learn how to update a user's photo via the API. Admins can also control whether to let users change their photo and profile information.  End users: No action required. If allowed by their Admin, users can use our Help Center to learn how to change their Google Account profile photo.  A user's Google Account photo will be used for their profile photo  Rollout pace  Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility)] starting on August 25, 2020.  Availability  Available to all G Suite customers  Resources  G Suite Admin Help: Add a user's profile photo  G Suite Admin Help: Let users change their photo and profile information  G Suite developer documentation: update a user's photo  Google Help: Change your Google Account name & other info

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