Google Workspace Updates: 3 new posts

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• Let Google Calendar automatically book a replacement room for your events
• Reminder: Ending support for IE11 for all Google Workspace apps on March 15
• Easily locate the source file for embedded Drive video and audio files in Google Slides

Let Google Calendar automatically book a replacement room for your events Posted: 25 Feb 2021 01:51 PM PST What's changing If a room declines your event, Google Calendar can now find a similar room to replace it, automatically. Who's impacted Admins and end users Why you'd use it In the past, when a room declined a Calendar meeting, your users may not have noticed until the last minute, leaving them and their guests without a room. This was especially common with recurring meetings, where a room may have declined on some dates but not others. When this new feature is enabled, your users will save time and effort as Calendar automatically tries to find and book a replacement room that is a similar size, is in the same building, and has the same equipment. Additional details  The organizer and guests of the event will receive an email informing them of the newly booked room. Visit the Help Center for more information. Getting started Admins: This feature will be ON by default and can be disabled at the domain level by going to Admin console > Building and resources > Global Room Settings and deselecting "Automatic room replacement."Please note that for this feature to work, the setting must be enabled and you must have structured resources added in the Admin console. Make sure your resources are all classified correctly to prevent incorrect room replacements. End users: There is no end user setting for this feature. Visit the Help Center to learn more about automatic room replacement. Rollout pace Admin setting Rapid and Scheduled Release domains: Full rollout (up to 3 days for feature visibility) starting on February 25, 2021 Feature rollout Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 11, 2021 Availability Available to Google Workspace Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers Not available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, as well as G Suite Basic customers Resources Google Workspace Admin Help: Autoreplace declined meeting rooms Google Help: Add a room to an event

Reminder: Ending support for IE11 for all Google Workspace apps on March 15 Posted: 25 Feb 2021 10:14 AM PST Last year, we announced that Google Workspace will officially stop supporting Internet Explorer 11 (IE11) on March 15, 2021. To avoid any possible disruptions in service, such as degraded performance or security vulnerabilities, please be sure to switch to a different browser before that date. Getting started Admins: We recommend you encourage IE11 users in your organization to switch to a supported browser as soon as possible. End users: To prepare for this change, we recommend using a supported browser with Google Workspace. Availability Impacts Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers Resources Google Help: Supported browsers for Google Workspace

Easily locate the source file for embedded Drive video and audio files in Google Slides Posted: 25 Feb 2021 08:09 AM PST Quick launch summary It's now easier to find the original source file for Google Drive-stored video or audio files embedded in a Google Slides presentation. Users can click the new 'link to Drive' button on an embedded video or audio file to quickly open the source file in Drive. This is useful for checking access on a file before sharing a presentation more broadly. As announced last year, the Access checker in Slides will also check the permissions on embedded video and audio files when you first insert a Drive-stored file into a presentation and again when you share your presentation. We hope these improvements make it easy for you to ensure collaborators and viewers have the proper permissions and visibility for all Drive-stored video and audio files embedded in a Slides presentation.  Getting started  Admins: There is no admin control for this feature.  End users: When editing a Google Slides presentation, click on an embedded Drive-stored video or audio or file and then click on the 'link to Drive' button to open the original Google Drive file. Visit the Help Center to learn more about inserting or deleting images and videos in Slides.  Rollout pace  Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 24, 2021  Scheduled Release domains: Extended rollout (potentially longer than 15 days) for feature visibility starting on March 2, 2021  Availability  Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as G Suite Basic, Business, and Nonprofits customers  Resources  Docs Editors Help: Insert or delete images and videos Google Workspace Updates Blog: Access checker for Slides ensures inserted video and audio is playable Google Workspace Updates Blog: Access checker for Slides now checks permissions when you share with new users

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