To properly manage yourself, your company and the accessibility of both, your focus must be on secure information exchange. This needs to start at the ground floor, with an effective enterprise information management system. Without it, there is no starting point and no way to truly manage the multitude of data on the Web.
At the very basic level, according to this OpenText blog, enterprise information is made up of both structured and unstructured information. Structured data includes form fields that go directly to the database, while unstructured data is the information found on a Web page or in an e-mail. Regardless of what kind of data it is, both need to be processed, stored and able to be easily retrieved.
Both types of data, however, have different identities. Structured data is easier to work with, yet a majority of the content that exists or is being searched for is unstructured. The challenge is that there is a lot of information being processed in a variety of formats across a variety of channels. Structured data is being merged with unstructured data. The entire process puts important enterprise data in unsecured places like document management repositories, websites, ERP systems and business applications.
If there were a more universal approach in the collaboration of information, enterprises would likely improve their accuracy with increased volumes of data in real-time for their customers. This secure information exchange takes that captured information and moves it through channels, between silos, and into a context that can be projected online.
There is a lot of information behind the firewall and there is an obvious need for more secure information exchange solutions. In the beginning, the vast amounts of unstructured data within an enterprise grew exponentially. From file sharing and spreadsheets to email and word processing systems, it all opened a floodgate of sorts and thus created the search engine.
There was a need for a specific tool to let people manage their way around the net. The search engine gave them the ability to not only find the information they wanted, but also decreased the management capabilities, security features and accessibility in the process.
Clearly, the index needed some help. These early search engines were meant to make managing the information easier, regardless of whether it was structured or unstructured. With information coming to the Internet at speeds unimaginable, it is more important than ever to implement a solution that can mine the enterprise information to extract total benefit from the information.
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Edited by Rachel Ramsey
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