G Suite Updates: 2 new posts

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New beta adds IRM controls for DLP to help protect sensitive content in documents Posted: 28 Jul 2020 09:40 AM PDT What's changing  You can now automatically restrict the ability to download, print, and copy sensitive documents through data loss prevention (DLP) rules. These new DLP-driven information rights management (IRM) controls, currently available in beta, will make it more difficult for users to make copies of documents that might expose sensitive content.  G Suite DLP rules already enabled admins to limit the sharing of documents directly. However, users could make copies of documents by printing it, copying it to unmanaged locations, or downloading it to physical media. These copies were not subject to the same sharing controls, increasing the risk of that content being exposed.  There are already controls so that document owners and editors can manually prevent viewers and commenters from printing, copying, or downloading their files. However, this placed the responsibility of selecting the correct restriction on a file on end users.  Who's impacted  Admins and end users  Why it's important  The new IRM controls will help ensure that only a single version of sensitive documents exists, and therefore that company DLP policies will help protect it. This could help reduce the potential for accidental or intentional exposure of sensitive content in documents. It also reduces the need for end-users to recognize and manually adjust the IRM settings for files, creating a more scalable and automated process to protect your organization's content.  Additional details  Admin setting for IRM in the DLP rule creation workflow  When you're creating or editing a DLP rule, there will be a new option: "Beta: Disable download, print, and copy for commenters and viewers." If selected, this will prevent downloading, printing, and copying of the document unless the user has editor or owner permissions. Note that this is only available as part of our new Drive DLP system.  Admins can add IRM controls to DLP rules  Users will see new notifications on affected files  Document editors and owners will see a new note when in the settings section of the sharing screen, as pictured below. Users with view or comment access will not be able to download, copy, or print the document—these options will be greyed out for them. Note that this only places limits on "viewer" or "commenter" roles within Drive.  Document owners and editors will see a new note when they try to share the document  Document viewers and commenters will have print, download, and copy options greyed out  Getting started  Admins: This feature will be OFF by default and can be enabled as part of new and existing DLP rules. Visit the Help Center to learn more about how to create new DLP rules and see FAQs about the Drive DLP IRM beta.  End users: There is no end user setting for this feature.  Rollout pace  This feature is available now for all users.  Availability  Available to G Suite Enterprise, G Suite Enterprise for Education, G Suite for Education, and G Suite Enterprise Essentials customers  Not available to G Suite Basic, G Suite Business, and G Suite for Nonprofits, and G Suite Essentials customers  Resources  G Suite Admin Help: Create new DLP for Drive rules  G Suite Admin Help: New DLP for Drive FAQ  G Suite Updates Blog: New system to improve data loss prevention (DLP) in Google Drive  Roadmap  This feature was listed as an upcoming G Suite release.

Set the default meeting length for Google Calendar events in your domain Posted: 28 Jul 2020 08:10 AM PDT What's changing We're adding a new setting in the Admin console where you can define the default Calendar meeting length for users in your domain. Previously, the default of 60 minutes could only be changed from a user's individual Calendar settings. Now, admins can set a new default length for all of their users. Who's impacted Admins and end users Why you'd use it You can make your organization more efficient by selecting the default meeting length that makes the most sense for your employees' time and room usage. How to get started Admins: This new setting's default value will remain at the standard 60 minutes unless admins take action to change it. Default meeting lengths can be customized at the organizational unit (OU) or domain level. Visit the Help Center to learn more about setting the default duration for events in your organization. End users: If an admin changes the default meeting value, it will apply to end users who haven't changed the "Default Meeting Length" setting in their individual Calendar settings and to all new users in a domain. End users will be able to overwrite the admin's setting from their individual Calendar settings. Rollout pace Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 28, 2020 Availability Available to G Suite Business, G Suite Enterprise, G Suite Enterprise for Education and G Suite for Education customers Not available to G Suite Essentials, G Suite Enterprise Essentials, G Suite Basic and G Suite for Nonprofits customers Resources Google Admin Help: Set the default duration for events in your organization Google Help: Change your Calendar settings

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