G Suite Updates: 3 new posts

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• Migration of Drive DLP rules to new system
• Meet in Gmail now rolling out on Android
• Automatically see shared calendars associated with a Google Group when you join it

Migration of Drive DLP rules to new system Posted: 20 Jul 2020 02:15 PM PDT What's changing  In January, we launched a new system that makes it easier to deploy advanced data loss prevention (DLP) policies for Google Drive. This was intended as a replacement to an older, legacy Drive DLP system.  Now, we're going to migrate any rules you created in the legacy DLP system to this new system. After this migration, you should use the new DLP system to create and manage your organization's DLP rules for Drive. There are three key things to know:  You can manually migrate your rules to the new system any time before August 10.  Starting on August 10, we'll automatically move any unmigrated rules to the new system.  These migrations relate to rule management in the Admin console only. There's no change in how the rules will be enforced for end users.  Use our Help Center to learn more about the migration, and see more details below.  Who's impacted  Admins with privileges to manage DLP rules.  Why it's important  By bringing all your rules into the new DLP system, we're making it easier to manage your DLP rules and take advantage of the improvements that the new system offers.  Additional details  Learn more about the new DLP system  The new Drive DLP system offers more advanced policies, additional admin insights, and more flexible deployment than the legacy system. The new Drive DLP functionality can be found at Admin console > Security > Data Protection.  To learn more, see our launch announcement for the new DLP system or visit our Help Center to learn more about the new DLP for Drive. You can also visit our Help Center to learn more about the migration to the new DLP system.  User-controlled migration available now  Currently, you can manually migrate your rules to the new UI by manually creating a new rule in the new Drive DLP and then deleting the legacy DLP rule. During that time, you won't be able to update your rules, but they will still be in effect for end users.  Note that on August 3, customers who have yet to create any legacy Drive DLP rules will not be able to create rules in the legacy system. Existing customers can continue to create and modify rules up until their migration. Rules can be created in the new system at any time.  Before migration takes place, you'll see a banner about the upcoming changes  Automatic migration will start on August 10  If you haven't manually migrated your rules by August 10, we'll start to automatically migrate them to the new system. Migration is expected to complete for most customers by the end of August 2020. A small subset of customers will be migrated in September 2020. Once started for your domain, the migration process can take up to 24 hours, and during that time you won't be able to modify rules in the legacy system.  Once the migration is completed for your domain, you will see a banner announcing that your DLP rules have moved when you go to the legacy rules location at Admin console > Security > Rules. At that point, you will no longer be able to create DLP rules in the legacy system.  When migration is complete, you'll see a notification banner in the Admin console  Getting started  Admins: Rule migration is optional until August 10, after which time it will take place automatically. Visit our Help Center to learn now to migrate rules to the new system; go to migrate rules from legacy DLP to new DLP for Drive, or learn more about how to use the new Drive DLP system.  End users: No end user impact.  Rollout pace  Automatic rule migration:  Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2020. Migration is expected to complete for most customers by the end of August 2020. A small subset of customers will be migrated in September 2020.  Availability  Available to G Suite Enterprise, G Suite for Education, and G Suite Enterprise for Education customers.  Not available to G Suite Basic, G Suite Business, and G Suite for Nonprofits, G Suite Essentials, and G Suite Enterprise Essentials customers.  Resources  G Suite Admin Help: Use new DLP for Drive  G Suite Updates Blog: New system to improve data loss prevention (DLP) in Google Drive

Meet in Gmail now rolling out on Android Posted: 20 Jul 2020 12:15 PM PDT Quick launch summary Last month, we announced that Meet in Gmail would be coming to Android and iOS. The feature began rolling out to iOS last week and starts rolling out to Android today. This means users can join secure video meetings directly from a dedicated Meet tab in the Gmail Android app. See our previous announcement for more information on this feature. Getting started Admins: There is no admin control for this feature. End users: Meet in Gmail on mobile will be ON by default when users update their Gmail app. Users can hide the Meet tab inside of the Gmail app in their Gmail settings by deselecting "Show the Meet tab for video calling" under "Meet." Rollout pace Rapid and Scheduled Release domains as well as personal Google accounts: Gradual rollout (up to 15 days for feature visibility) starting on July 20, 2020 Availability Available to all G Suite customers and users with personal accounts Users with a G Suite for Education account that is enabled to create Meet video meetings will have the Meet tab enabled in Gmail. G Suite for Education accounts that are not able to create Meet video meetings will not see the Meet tab in Gmail and should use the Meet Android or iOS apps to join meetings instead. Resources Google Help: Start or join a video call from Gmail G Suite Updates: Coming soon: Google Meet in Gmail on mobile Keyword: Stay connected more easily with Meet in Gmail on mobile Roadmap This feature was listed as an upcoming G Suite release.

Automatically see shared calendars associated with a Google Group when you join it Posted: 20 Jul 2020 11:57 AM PDT Quick launch summary When a user joins a Google Group, they'll now receive an email listing the shared calendars they can access as a result of their group membership—typically within an hour of joining. This will make it much easier for new team members and employees to discover relevant calendars and eliminate the need for existing group members to share those calendars manually. Example of new shared calendar notification email Users will also be able to add these shared calendars to their calendar list with just one click. Note, if a group has more than 100 shared calendars, new members will not receive an email. Getting started Admins: There is no admin control for this feature. End users: This email will be sent by default whenever you join a new Google Group that has associated shared calendars. Visit the Help Center to learn more about sharing your calendar. Rollout pace Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 20, 2020 Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 3, 2020 Availability Available to all G Suite customers Resources G Suite Admin Help: Create and share a group calendar

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